3 Ways to Incorporate Software into the Office

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Cutting edge hardware like computers and smartphones are critical for the health and productivity of a business. It’s almost impossible to run a profitable office setup without investing in recent technology–the competition is sure to chase after every advantage, why fall behind?

But hardware is only one part of the equation. Major productivity boosts come out of knowing how to maximize the utility of your technology. Productivity software is a blessing for businesses, be it a life-changing app or cutting edge design woven into your office printer.

Here are three ways to make the most out of what modern software has to offer:

1. Recognize that Much of it is Built-In

Before we discuss programs that you can plug into existing equipment, it’s very important to note that software integration is an overlooked part of shopping for equipment. Whether you go straight to the source or purchase from resellers like JJ Bender, it’s worth asking about the full range of functions that your photocopy machines, printers, and scanners can perform.

Offices can save precious minutes out of the workday by utilizing smart technology already built into their devices. For instance, having all printers hooked up to a central network or purchasing hardware that comes with user identification prompts (i.e. logging in using employee credentials to use office resources) can save a lot of time and money, and allow for greater oversight when it comes to tracking how your money is spent on a given day.

This holds true for used printing equipment, so you won’t have to break the bank by stocking up on top-of-the-line products. Just take the initiative to read up on the various tricks and functions that your hardware can perform. It might seem arcane at first, but these things are ultimately designed to be user-friendly, and the payoff is well worth whatever learning curve might be involved.

2. Follow a Blog or Two

When an app makes it big, like Twitter once did for social media enthusiasts, it’s only a matter of time before you discover its potential. One characteristic of highly productive people is a constant thirst for the innovation that the world around us churns out on a daily basis.

Blogs are a great source for information about the latest apps and programs that enter the market. The best ones make it a point to include value-adding insights and reviews, and recommend only those products that can really make an impact on their readers’ professional endeavors.

Blogs like HubSpot are great for keeping abreast of the latest releases, while CNet.com and similar sites are widely used for their community ratings systems which give readers a sense of how well certain apps register with other users.

3. Work Productivity Technology Into Employee Training

The effort you might put into selecting an optimal lineup of tools would be wasted if your staff refuses to get with the program (no pun intended). To avoid the tragedy of a workforce that squanders your subscription to such-and-such app, incorporate basic software tutorials into employee training.

It might take a little time to run new hires through the wonders of modern tech, but the alternative is trusting in their own inclinations to explore the tools you lay before them. Take the initiative, and make sure to lead by example –your savvy for digital time-savers could even be a nifty addition to your image around the office.

The best outcome of this advice is the possibility of weaving productivity software into your office culture. When everybody’s planning their day around the same office calendar (accessible from anywhere with a signal), storing all useful documents on the same cloud drive, and socializing on the same communication platform, you’ll know you’ve managed to set your slice of the industry on a bedrock of innovation.

Take the plunge into tomorrow by paying notice to the intangible side of today’s technology. Your bottom line will thank you for it!


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